To All Students At IU

メイン写真

Guidebook for international students

1. Ibaraki University – An Overview

(1-1) History

 Ibaraki University was founded as a new national university on May 31, 1949 under enforcement of the 1949 School Education Law (Number 150). Integrating several prewar institutions, it was originally comprised of the College of Literature and Sciences, the College of Education, and the College of Engineering. The prewar institutions which combined to create the university were the Old Mito High School, Ibaraki Normal School, Ibaraki National School for Youth, and Taga Technical College.
In April 2004, the University was incorporated as National University Corporation Ibaraki University under enforcement of the 2004 National University Corporation Law.

(1-2) Rules for Campus Life

 The basic rules regarding the educational environment and required to maintain order on campus appear in the Ibaraki University Rules as well as in the Ibaraki University Graduate School Rules and Regulations of each college. You are advised to read the Students’ Guidebook (Warera no Gakuen), which outlines the relevant parts of the above mentioned rules and the necessary information about student life in the University.
You will be subjected to disciplinary punishment, such as expulsion, suspension or warning under Article 50 of the university regulations if you break the rules or you do something contrary to your responsibilities as a student at IbarakiUniversity. Disciplinary punishment also includes cheating on examination and unethical academic behavior.
Please be aware of your responsibilities as a student.
If any points in these rules are not clear to you, please ask at the Global Education Center or at the Overseas Student Section of your college.

(1-3) Academic Calendar and Holidays

①Academic Calendar *For more details, see the Academic Calendar published every year.
 Academic year begins : April 1st
 First semester : April 1st – September 30th
 Second semester : October 1st – March 31st
 End of academic year : March 31st
②Holidays
○Saturdays and Sundays
○National Holidays (Monday, if the holiday falls on a Sunday);
 January 1st : New Year’s Day
 January, second Monday : Coming-of-age Day
 February 11th : National Foundation Day
 March 20th* : Spring Equinox
 April 29th : Showa Day
 May 3rd : Constitution Day
 May 4th : Greenery Day
 May 5th : Children’s Day
 July, third Monday : Marine Day
 September, third Monday : Respect-for-the-Aged Day
 September 23rd : Autumnal Equinox
 October, second Monday : Sports Day
 November 3rd : Culture Day
 November 23rd : Labor Thanksgiving Day
 December 23rd : Emperor’s Birthday
*Spring equinox and Autumnal equinox vary each year.
○Ibaraki University Foundation Day: May 31st
(Depending on the calendar year, this date may change.)
○For summer, winter and spring vacations, see the Academic Calendar.

(1-4) Sections Concerned with Overseas Student Affairs

 The following are the sections concerned with Overseas Student Affairs. Please go to the appropriate section when necessary. Advice and counseling about daily life are also available, so please feel free to visit them.

 

Office in charge

Areas of responsibility

MITO

Global Education Center
(029-228-8593)

Classes of Japanese language and Japanese studies (general education courses, Japanese Language Training Course, and supplementary classes)
Advice for overseas students on study and life
Pre-graduate school training program
Advice for Japanese students wishing to study abroad
Promoting student exchanges between overseas universities
Research and survey on international student education
Program in Teaching Japanese as a Second language

Office of Students Support & Services (Student Affairs Department)

Global Education Center
Student Exchange Section
(029-228-8056)

 

Admission of Japanese Government Scholarship students and exchange students
Scholarships for privately-financed international students
Tutors
Field trips, International training camp
International House
Information on international exchanges
Housing insurance policies and guarantors for overseas students’ private housing
Services for former overseas students

Global Education Center
Overseas Student Support
Section
(029-228-8593)

Student Affairs Division,
Section of University
EducationCenter
(029-228-8065)

Certificate of enrollment for undergraduate students
Transcripts
Certificate of Commuting
Student travel discounts (Gakuwari)

Student Affairs Division,
General Education Section
(029-228-8415)

Credit for first year undergraduate students
Department change for first year students of College of Engineering/Agriculture

Student Life Division
(029-228-8067)

Tuition and fee exemptions
Dormitories
Part-time work

 


MITO

Job Placement Support Center
(029-228-8797)

Career counseling and information
Public relations

Student Educational Affairs Section of:
College of Humanities (029-228-8102)
College of Education (029-228-8203)
College of Science (029-228-8334)

Credits
Department changes
Certificates for graduate school students(Certificates can’t be published automatically)
Counseling
Report of activities after graduation/termination
Temporary departure from Japan
Tutors, etc

COOP (029-225-3384)

Information on private apartments

HITACHI, AMI

Second Section of Student Educational Affairs, College of Engineering
(0294-38-5011)

Student Educational Affairs Section,
College of Agriculture
(029-888-8518,8519)

Credits
Department changes
Scholarships
Information on international exchanges
Tutors
Medical expenses
Field trips, International training camp
Program for company-owned dormitories
Housing insurance policies and guarantors for overseas students’ private housing
Services for former overseas students
Certificate of enrollment
Certificate of Commuting
Transcripts (First Section of Student Educational Affairs)
Student travel discounts (Gakuwari)
Tuition and fee exemptions
Dormitories
Information on part-time work & private apartments
Daigo Seminar House
Counseling
Temporary departure from Japan
Report of activities after graduation/termination

* The student exchange room
It is a room with personal computers equipped where overseas students and Japanese tutors can interchange freely.
Please make full use of the room.
Place :KyotsuKyoiku Bldg No.1, 2F, Rm.219
Hours: 8:30 - 17:15

2. Academics and Campus Life

(2-1) Credits and Graduation

 The method of signing up for classes and required subjects are determined by each college and department. Be sure to read KyoyoKamokuRishuAnnai for General Education or Rishu Yoko for the specialized subjects of each college carefully.
The number of required credits is fixed as the condition of graduation.

(2-2) Final Examinations

 Most courses have an end-of-term exam, whose results are part of the grading criteria. It is imperative that you read carefully and understand the following official rules regarding exams, before actually taking an exam.

 

Ibaraki University Examination Rules

  1. You are NOT allowed to take an exam if you are late by more than 30 minutes.
  2. You are NOT allowed to leave the room within the first 30 minutes of an exam.
  3. You must place your student ID on the right-top corner of the desk. You may not be allowed to take an exam if you do not carry your student ID with you.
  4. Besides your student ID, you may only place pens, pencils, erasers, and a watch on the desk, unless instructed otherwise by the examiner. You are NOT allowed to place a pen case or an electronic device that has functions other than indicating time.
  5. You must place your textbooks and other materials such as lecture notes in your bag, as instructed by the proctor.
  6. If you wish to use items like a handkerchief, facial tissue, or eye lotion, ask the proctor forpermission beforehand.
  7. While being in the exam room, you must turn off your cellular phone and place it in your bag.
  8. You may be requested to leave the exam room if you refuse to comply with the proctor’s instructions.
  9. It is considered cheating to complete an answer sheet in an unfair manner (e.g. using a crib sheet).
  10. If you cheat in an exam, or help another student cheat in an exam, you will be subjected to disciplinary action according to the university regulations. The regulations regarding cheating and disciplinary action are stated in “fusei juken ni kansuru toriatsukai ni tuite no mousiawase (Agreements on treatments of cheating in exams)” and “ibaraki daigaku gakusei chokai shishin (Ibaraki University guidelines on disciplinary action on students)”.

(2-3) Advisory Staff

 At the Global Education Center, staffs are on hand to provide advising and counseling for international students on academic matters as well as daily life. There are also faculty advisors and staff members in charge of overseas students in each college who can assist you with both academic and private life. Please feel free to visit them and discuss your problems.

(2-4) Tutors  

 The University provides you with a Japanese tutor to help you get accustomed as soon as possible to your school life in Japan. With the support of the teaching staff and students at the University, this system is intended to assist you with your daily life and study in your chosen field.
All overseas students (undergraduate, graduate, research students at the graduate level, etc.) can utilize this system whether government-sponsored or privately financed. Tutors are selected by the University on the basis of advisor recommendations.
You can use this system for the first two years following enrollment at the undergraduate level and for the first year only when enrolled at the graduate level.

(2-5) Cultural Activities and Exchanges

 The University organizes various activities to promote cultural exchanges between international students and Japanese students. The relevant information will be posted on the bulletin board, among other places.

 

① Field Trips /International training camp
As part of the education program for overseas students, expenses for a field trip of one night and two days are provided once a year, in order to promote exchange between international student and Japanese student and have opportunities to enhancecommunication ability. (Usually, the trip takes place in early December.)

 

② International Parties
An international party is held once a year, to promote friendship and cultural exchange between international students, tutors, and faculty and staff members.

 

③ Cultural exchange activities organized by local groups
Various activities and gatherings are organized by international associations in the neighboring area and the Mito Higashi Rotary Club.

(2-6) Japanese Language Education

 All classes and examinations are given in Japanese. Therefore it is essential that you have sufficient command of Japanese to participate in classes.
The University offers courses in Japanese language and Japanese studies for you to improve your Japanese language ability, deepen an understanding of Japanese culture and enhance your basic learning abilities.
The Global Education Center offers a Japanese Training Course on the Mito campus and students who have finished the prescribed program will receive a Certificate of Completion. On the Hitachi and Ami campuses, supplementary classes of the Japanese language are provided.

(2-7) Libraries  

 In addition to the main library located on the Mito Campus, the University has branch libraries at the College of Engineering on the Hitachi Campus, and at the College of Agriculture on the Ami Campus.
Besides lending books, the libraries offer a reference service (assisting users in finding books or information needed for research and study), supports for study,an Internet book retrieval service, an interlibrary book lending service and a copy service. Please ask at the library counter for details.

① Open days and hours


Library

Days

Hours during semesters

Hours during vacations and on holidays

Main library (Mito)

Monday – Friday
Saturday
Sunday

8:30 – 21:45
11:00 – 19:00
11:00 – 19:00

8:30 – 17:00
Closed
Closed

Hitachi branch

Monday – Friday
Saturday

 

Sunday

8:30 – 21:45
11:00 – 19:00

 

11:00 – 19:00

8:30 – 17:00
13:20 – 16:50
(Closed in August and September)
Closed

Ami branch

Monday – Friday
Saturday
Sunday

8:30 – 21:45
11:00 – 19:00
11:00 – 19:00

8:30 – 17:00
Closed
Closed

② Closed days
 National holidays
 Ibaraki University Foundation Day (May 31st)
 The year-end and New Year period (December 29th to January 3rd)
 Special days to be announced in advance

③ Contacts
 Main Library Circulation Section 029-228-8076
 Hitachi Branch Library Section 0294-38-5012
 Ami Branch Library Section 029-888-8531

④ Website  http://www.lib.ibaraki.ac.jp/

(2-8) Center for Information Technology: Classrooms with PCs and Rules on the Use of the Campus Network  

 The Center administers PCs placed at the libraries and some classrooms. You can use those computers during respective opening hours, except when they are being used for classes. Also, You can connect your PC by Wi-Fi at the campus.If you have not yet obtained your user account, apply at the service counter of the Center for Information and Technology (You will be asked to show your student ID card). When using on-campus IT resources, be sure to understand and follow the IT-related regulations and ethics written in Website of Center for Information Technology; consult the staff at the counter for details.

①Locations and Opening

Campus

Location

Day

Mito

classrooms 
Study rooms

Monday - Friday

Library

During open hours of the library

Hitachi

classrooms 

Monday - Friday

Study rooms

During open hours of the library

Ami

classrooms

Monday - Friday

Library

During open hours of the library

②Contacts
 Mito Center for Information Technology (The College of Science Bldg. S 2F) 029-228-8750
 Hitachi Center for Information Technology (The College of Engineering Bldg. E5 1F) 0294-38-5014
 Ami Center for Information Technology (JikkenKenkyuu Bldg.7F) 029-888-8623
③Website:  http://www.ipc.ibaraki.ac.jp/

(2-9) Announcements, Contact Information, etc.  

 Announcements and information regarding academic matters, classes, scholarships, cultural activities, etc. will be posted on the bulletin board(s) of the College, the Common Education Building (Kyotsukyoiku to), the Global Education Center, etc. You are encouraged to check the boards regularly.
Also, some information for international students, including newsletters for former students, will be circulated by e-mails as well. To use this service, you need to sign up according to the following instructions; the provided e-mail address will not be disclosed to any third party.

〈How to sign up〉
From the e-mail account that you regularly use, send an e-mail to the following address.
○ To: ryusodan@ml.ibaraki.ac.jp
○Subject:ML for international students
○ Content of the message: Your affiliation (College), student ID number, and full name both in roman alphabets and kanji (if applicable)

3. Tuition and Scholarships

(3-1) Payment of Tuition

 Tuition should be paid through bank transfer in April and October. Freshmen, however, must pay all tuition first semester.
If you are a non-registered student, such as a research student (kenkyusei), you should pay the tuition at a local bank branch using the payment slip that you received from the university.
We will notify your guarantor if you fail to pay the tuition by the fixed date. Failure to pay will result in your being terminated by the university.

(3-2) Tuition Exemptions  

 Students except research students and auditors may qualify for exemptions of all or half of their tuition if they apply and meet the following conditions: those who have excellent academic records but find it difficult to pay their tuition for economic reasons; and those who have lost their main financial sponsors, or student themselves or their main financial sponsors have suffered from natural disasters within a year of their enrollment in the university, or within six months of the payment in the case of students in the second year and over making it extremely difficult to pay their tuition.
Please watch the bulletin board for details on how to get application forms earlier and for deadlines.
You may receive only a half exemption or no exemption at all depending upon the number of qualified applicants or the university’s budget.
For further details, please check with the Student Life Division, Student Affairs Department.

(3-3) Tuition Graces  

 There are two types of tuition graces: (i) extension and (ii) monthly installments.An extension to the due date (September 15 for the first semester, March 10 for the second semester) will be granted to students who find it difficult to pay their tuition by the due date, if either they: have excellent academic records, or their main financial sponsors have been victims of natural disasters that make it extremely difficult to pay their tuition. Payment by monthly installments is available for students with special circumstances. Payment is due the 15th of every month. Note that for July and August payment is due on the 10th of July; and for March payment is due on the 10th.

(3-4) Japanese Government (Monbukagakusho) Scholarships  

 Privately financed students may apply for Japanese government scholarships, though only a limited number of scholarships are available each year.
① Qualifications

・Privately financed overseas students under the age of 35 who study at a graduate school or who are in the last year of their undergraduate program and expected to advance to a graduate level.
・Privately financed overseas students under the age of 26 who are expected to advance to the fourth year of the undergraduate program. (※Applications are not accepted every year.)

② Application

As notification is given through each college, please check with the Student Affairs Section of your college for details.

③ Scholarships provided

Undergraduate students: 117,000 yen per month
Research students (graduate level): 144,000 yen per month

④ Extension of scholarships

Japanese government scholarship students wishing to continue their study can apply for an extension of the scholarship, if they have their advisors’ recommendations. The period of application is around October every year. Please check with the Student Affairs Section of your college for details.
As only a limited number of applicants are accepted each year, an alternative course of action should be considered in case an application is not approved.

(3-5) Scholarships form Private Organizations

 See this page please.

 

4. Facilities

(4-1) Shien Hall

 Shien Hall is a community service facility where students can develop their cultural, human and social skills as well as strengthen communications between students and university staff.
A lounge, lobby, meeting room and cafeteria are located on the first floor, with conference rooms and Japanese style rooms on the second floor. For use of the meeting room, conference rooms and Japanese style rooms, please apply for permission at the Student Union Office.

○ Open: Monday to Friday 8:30 – 20:00
○ Closed: Saturdays, Sundays and national holidays
 The year-end and New Year period (December 29 to January 3)
○ For use: Submit the application form to the Student Union Office

(4-2) Daigo Seminar House

 Surrounded by gently rolling hills, the Daigo Seminar House is located in a scenic area in Okukuji Prefectural Park, overlooking the Kuji River which is known for its clear water. The House is used quite often for sports, cultural and academic activities and training sessions.
For details of use and fees, please inquire at the Student Life Division, Student Affairs Department.

○ Location:5635-10, Shimonomiya, Daigo-machi, Kuji-gun, Ibaraki
○ Telephone:0295-72-0402
○ Transportation:20 minutes walk from JR Shimonomiya Station (Suigun Line)
○ For use:Apply at the Student Life Division, Student Affairs Department

(4-3) Other Welfare Facilities

 For the benefit of students and university staff, each campus has a cafeteria and a shop.

5. Health and Medical Care

(5-1) University Health Center

① Physical Examination
The Health Center gives students an annual physical examination in April and May. Students must take the physical examination for early treatment and prevention of illness. The physical examination result is used to issue health examination certificate which is required to apply for private scholarships, employment examinations, participation in sports events, etc.

② Emergency Treatment
The Health Center provides first aid care and some medicines. Feel free to use the Center whenever you have any light symptoms, such as headache, sleeplessness, stomachache, menstrual pain, colds in the initial stages, etc. Nurses are always on call and can give you proper treatment under a doctor’s supervision.
As the Health Center is closed on Saturdays, Sundays and national holidays, should you need urgent medical help, you are advised to use the hospitals and clinics found on the last page of the booklet “Record of your Health: University Health Center Guidebook”.
The following examinations can also be made at the Health Center.

Available anytime

Tests followed by doctor’s supervision
with appointments

・Blood pressure check
・Measurement of body height and weight
・Visual acuity test
・Measurement of body fat

・Electrocardiography
・Urine analysis
・Ultrasonography

○Equipment for measuring blood pressure, height and weight are installed in the Health Center lobby, so you can use them anytime. Please make use of them to check your physical condition.

③ Health Consultation
Whenever you have any problems concerning your health or want to know about disease or parts of your body, please feel free to visit the Health Center. Doctors and nurses are there to talk with you and, if necessary, examine you to give you necessary treatment. They can refer you to hospitals and clinics if needed. Doctors in Japanese hospitals and clinics are often too busy to spend much time talking with their patients, but in the Health Center, there is ample time for consulting the doctors and nurses.

④ Nutrition Counseling
Students who are away from home or from their home country tend to live an irregular life in terms of their eating habits. To deal with this problem of nutrition, the Health Center offers consultations by a nutritionist. For further details, please check with the Health Center.
⑤ Mental Health Counseling
Sometimes you may have personal problems which you cannot discuss openly, or you may suffer from such problems as personality disorders, misunderstandings arising from personal contacts, overeating or sleeplessness. In such cases, you are advised to visit the Health Center and make an appointment for counseling with a counselor or psychiatrist.

⑥ Telephone Consultation
If you want to consult with a counselor over the telephone about your problems, please call 029-228-8082 (direct).

(5-2) National Health Insurance

 No matter how confident you may be about your health, you never know when you will become sick or injured. Japan has a National Health Insurance System under which everyone can receive medical treatment when needed. Overseas students who stay in Japan for a year or longer must join the National Health Insurance System.
Application procedures are carried out at the National Health Insurance Section of the municipal office in the region where you live. After the paperwork has been completed, you will make monthly payments of the insurance fee. Overseas students, upon declaration of inadequate income, will receive a discount on the monthly fee. You are encouraged to set up automatic payments with your bank account. In case you keep failing to pay on time, your coverage will be suspended.
Upon joining the Insurance, you will be issued a National Health Insurance Certificate. If you show this at the reception desk when you receive medical treatment, you need to pay only 30% of the incurred medical costs.
In the case of high medical expenses incurred as a result of hospitalization, etc., you may be eligible for a refund or a loan from the National Health Insurance to cover the excess amount.
When your address, name or head of household is changed due to moving or marriage, you must notify the municipal office within 14 days. Also, you must notify the municipal office when you extend your stay. For registration, take along your Health Insurance Certificate and Alien Registration Certificateor Resident Card.

(5-3) Prevention of Contagious Diseases

 Many Japanese universities experienced an outbreak of measles and whooping cough in 2007, which forced them to close for an extended period. For this reason, the University asks you to participate in an inquiry regarding measles, rubella, varicella, and mumps at the time of the entrance. If you have not been vaccinated yet, we encourage to take vaccines as a prevention measure. In case you do not have enough antibodies against measles and other contagious diseases, you may not be allowed to participate in the teacher training program (kyoiku jissyu) and other such programs. Also, as a university student, it is essential for you to be informed about such diseases as tuberculosis, AIDS, and sexually transmitted diseases. If you have any concerns or questions regarding prevention and cure of contagious diseases, consult the staff members at the counter of the University Health Center.

(5-4) Student Accident Insurance

 Personal Accident Insurance for Students Pursuing Education and Research is applicable to those injuries which students have suffered in the course of regular class work, official school events, approved extracurricular activities in or out of the university, or while commuting, inside or outside Japan.
For details, consult the staff members at Counter #1 at the University Health Center on the Mito Campus (Phone: 029-228-8061) or at the Healthcare Rooms on the Hitachi and Ami Campuses.

(5-5) Liability Insurance (Plan A or Plan B)

 This insurance covers compensation incurred by injuring other people or damaging others’ property in the course of regular class work, official school events or commuting, inside or outside Japan. Only students with Student Accident Insurance, as explained in (4) can enroll in thisliabilityinsurance (Plan A or Plan B) coverage.
For details, consult the staff members at Counter #1 at the University Health Center on the Mito Campus (Phone: 029-228-8061) or at the Healthcare Rooms on the Hitachi and Ami Campuses.

(5-6) Supplementary General Insurance

This insurance is a supplement of the Personal Accident Insurance for Students Pursuing Education and Research, and provides coverage for a wider range of occasions. Only those who hold the Personal Accident Insurance for Students Pursuing Education and Research are eligible.
For details, consult the staff members at Counter #1 at the University Health Center on the Mito Campus (Phone: 029-228-8061) or at the Healthcare Rooms on the Hitachi and Ami Campuses.

6. Counseling

(6-1) Global Education Center

 At the Global Education Center there is staff on hand to provide advice and counseling on study as well as daily life for overseas students. Please feel free to visit them. They also offer consultation to the overseas students who have visited the “NandemoSodanShitsu (room for advice about any worries)”.

(6-2) University Health Center

 Counselors and psychiatrics are available at the University Health Center. When you are under excessive stress or suffering from mental health issues, you can attend a professional counseling session at the University Health Center. Appointments are required; ask the University Health Center for details.

(6-3) Student Counselors

 During your stay at the University, you may encounter problems with regard to your studies, future, life, personal relations, finances, etc. Each college has teachers assigned as counselors. Please do not hesitate to seek their advice. Matters concerning your private life are handled in the strictest confidence. Inquire at the Overseas Students Section of your faculty for details.

7. Housing

(7-1) International House

 The International House is a housing facility for overseas students and researchers. The maximum period of stay is one year. Inquire at the Global Education Center on the Mito Campus or at the Second Section of Student Educational Affairs on the Hitachi Campus, the Student Educational Affairs Section on the Ami Campus for details.

Mito

 

Single
(A, B Bldg.)

Single
(D Bldg.)

Single
(New Bldg.)

Couple

Family

Number of Rooms

38

12

24

2

2

Rent (per month)

¥5,900

¥22,500

undecided

¥14,200

Administration fee 
  (per month)

¥1,000

¥1,600

¥2,000

Cleaning (once)

¥16,000

¥24,000

 

Hitachi

 

Single

Couple

Family

Number of Rooms

14

2

1

Rent (per month)

¥5,900

¥11,900

¥14,200

Administration fee 
  (per month)

¥900

¥1,600

¥2,000

Deposit

¥10,000

¥20,000

¥30,000

 

Ami

 

Single

Couple

Family

Number of Rooms

20

N/A

N/A

Rent (per month)

¥12,000

-

-

Administration fee 
  (per month)

-

-

-

Cleaning (once)

¥15,215

-

-

(7-2) Student Dormitories

 Although the student dormitories are for Japanese students, overseas students can also be admitted. The number of overseas students admitted to the International House is limited, so you are advised to consider living in a student dormitory, where communication with Japanese students is easier. For details, inquire at the following sections.

Location

Dormitory name

Rent
(per month)

Capacity

Rooms available

Section in charge

Mito

Suisai Dormitory

   ¥11,600

Male: 118

One bed: 118 rooms

Student Life Division

Mizuki Dormitory

¥700

Female: 72

Four beds: 18 rooms

Hitachi

Koyo Dormitory

¥4,300

Male: 176

One bed: 160 rooms
Two beds: 8 rooms

Second Section of Student Educational Affairs

Ami

Kako Dormitory

¥4,700

Male: 41
(Internationalstudent:3)
Female: 41
(International student:3)

One bed: 41 rooms

One bed: 41 rooms

Student Educational Affairs Section

The rent is subject to change. In addition to the rent, you must pay utility fees (gas, electricity, water, etc.)

(7-3) Private Apartments

 If you want to rent an apartment, the following factors are important: rental fee, room size, location (distance from the campus), transportation and surrounding environment. In many cases, you need to pay a fee for general services (administration fee). You should look into these well before signing a contract. Generally, furnished apartments are not available in Japan.
When finalizing a rental contract in Japan, it is customary to pay a rental deposit (shikikin), key money (reikin) and a real estate agent’s fee (chukai-tesuryo) in addition to the room fee that should be paid in advance. Therefore, you need to have a total of four to six months’ rent in advance. (In recent years, however, the number of agents and properties is increasing that do not ask for deposit or key money.)
Please be sure to join the fire insurance recommended by the real estate agent.
You can obtain information about private apartments at the COOP on the Mito Campus, and at the Overseas Student Section on the Hitachi and Ami Campuses.

Fee

Amount required

Description

Shikikin/Hoshokin
(Deposit)

1-2 months’ rent

Deposit to cover unpaid rent and facility repairs. The landlord may apply this deposit to repairs of the premises and furnishings when the tenant moves out. The remaining balance is refundable to the tenant.

Reikin/Kenrikin
(Key money)

1-2 months’ rent

Gift money paid to the landlord when signing the contract. Non-refundable.

Chukai-tesuryo
(Real estate agent’s fee)

1 month’s rent

Intermediary fee paid to the real estate agent.

(7-4) Housing Insurance Policies and Guarantors for Overseas Student Private Housing

 Japan Education Exchange and Services provides housing insurance policies which are reasonably priced for overseas students. Overseas students are strongly recommended to purchase these policies in order to facilitate the process of finding guarantors for private housing as well as to ensure a smoother process for renting privately.
For details, please check with the Global Education Center on the Mito Campus, and the Overseas Student Section on the Hitachi and Ami Campuses.

8. Overseas Student Documentation

(8-1) Credits and Department Changes

○ Credits, examinations and graduation requirements differs depending on college and department.

Please inquire about these at the appropriate location.
You need to register for classes. Please complete the procedure by the deadlines.
→ general education …………………… General Education Section of Student Affairs Division
(second year students and up of College of Engineering/Agriculture)
→ special subject ……………………… Student Educational Affairs Section of your college
→ Japanese language training course … Global Education Center

○ You can take a leave of absence from school if you have difficulty in attending for more than two months due to illness or some other reason. Apply as follows after consulting with your supervisor.

Kyugaku-Negai … Tuition will not be collected during the leave of absence, but the period is not counted for attendance.

Fukugaku-Negai… After a leave of absence, a student can return with the permission of his or her college.

→ Student Educational Affairs Section of your college (General Education Section of Student Affairs Division for first year students of College of Engineering/Agriculture)

○ If you have to withdraw for some reason, apply as follows after consulting with your supervisor.

Taigaku-Negai
→ Student Educational Affairs Section of your college
(General Education Section of Student Affairs Division for first year students of College of
Engineering/Agriculture)

○ Please notify us promptly when you change your family name, your address or your guarantors.

→ Student Educational Affairs Section of your college, Global Education Center
(General Education Section of Student Affairs Division for first year students of College of
Engineering/Agriculture)

○ You can get a permission after screening if you wish to change to other college or other department.

Please refer directly to the college or department you wish to go after consulting with your supervisor.
→Student Educational Affairs Section you wish to transfer to.

○ Please notify us promptly when there is a change in your resident status in Japan.

→ Student Educational Affairs Section of your college (Global Education Center for first year students of College of Engineering/Agriculture)

(8-2) Student ID Card and Certificates

 A student ID card is issued when a student enters Ibaraki University. It is very important as it certifies that you are a student at Ibaraki University. Be sure to carry it with you at all times. Your student ID card indicates your student ID number (The cards for graduate and research students have a different format):


    13

    1001

① last two digits of entrance year (e.g. “13” for academic year 2013).
② college code
L: Humanities P: Education S: Science T: Engineering A: Agriculture
③ personal number
④ computer check digit
Your student number does not change from entrance to graduation. You need your student number to register subjects, apply for examination and certificates and use the library. Do not forget the number with the password. It costs a fee to reissue by loss and damage.
→ Student Affairs Division, Educational Research Section (Student Educational Affairs Section of each college for second year students and up of College of Engineering/Agriculture)

 Various certificates such as certificate of enrollment/certificate of academic achievement/student
travel discount certificate (*)/completion (expected) are published automatically on the same day on each campus.Please apply to the Student Educational Affairs Section of your college. But the machine stops on Saturdays & Sundays, holidays, the year-end and New Year period, Ibaraki University Foundation Day and the day university is all closed. And we post a notice when we stop the machine temporarily.
* JR Gakuwari-syo (Student Travel Discount Certificate)
…Full-time undergraduate and graduate students and special auditors are eligible for a 20% discount of the normal fare of JR train and boat within Japan if the one-way trip exceeds 100 kilometers. Up to ten discount tickets can be purchased per year (from April to March of the following year).
→ on the Mito Campus
Students of College of Humanity/Education/Science Student Affairs Division,
First year students of College of Engineering/Agriculture Section of University Education Center
Graduate students … Students Educational Affairs Section of each faculty
→ on the Hitachi Campus
First Section of Student Educational Affairs, College of Engineering
→ on the Ami Campus
Student Educational Affairs Section, College of Agriculture

 Please apply at the Global Education Center on the Mito Campus and the Overseas Student Section on the Hitachi and Ami Campuses for the certificate of receipt of each scholarship for overseas students or the certificate for Japanese government scholarship students.

9. Daily Life

(9-1) General Safety Tips

 To make your academic life in Japan safe, you need to be aware of various types of dangers. You may have an accident while riding a bicycle, or even be a victim of a violent crime. Also, you may also injure others when driving a car or riding a bicycle. To avoid such trouble, you are advised to be cautious all the time.

① Lost & Found
When you find a valuable item left on campus, bring it either to the guard station or a nearby administrative office. When you lost something on campus, check with the guard station and administrative offices that are close to the location where you believe you lost it. When you lost your credit or bank card, you must immediately contact the relevant institution or company.

② Theft
Quite a few cases of theft are occurring on campus. Make sure to carry valuable items with you all the time and lock your bicycle, motorcycle, etc. When you have something stolen, report immediately to the Student Educational Affairs Section of your college or the Student Life Division. When you have a credit or bank card stolen, you must immediately contact the relevant institution or company as well.

③Robbery
Cases of robbery have been reported in the neighborhood of the University. Robbers often target those who are alone on a deserted street at late night. To avoid being robbed, make sure to avoid going outside by yourself at late night, and walk on livelier streets.
Breaking-ins to apartments have been reported too. Be cautious not to open the door before checking the identity of the visitor. A door-chain can be an effective safety measure.

④ Sexual Assaults
Cases of sexual assault and stalking have been reported. To avoid being victimized, be sure to avoid going out by yourself at late night or walking along on a deserted street (even in the daytime). It is effective to scream loud to ask for help when you are in danger.
Sexual predators may come in if you forget to lock the doors of the entrance, bathroom, balcony, etc. It may be wise not to dry female clothing on the balcony, as sexual predators tend to target the residence of a female living alone. Installing a blackout curtain can be an effective safety measure too.

⑤ Traffic accidents
In each year, some Ibaraki University students are involved in traffic accidents. Cars and motorcycles are convenient tools, but at the same time they are big safety hazards for you and others. You would have to pay a huge price if you cause and/or be a victim of a traffic accident. You must avoid speeding, drank-driving, and driving without a proper license.
In case you are involved in a traffic accident, report immediately to the Police Department and the Fire Department. All accidents must be reported, including minor ones. Report also to the Student Educational Affairs Section of your college or the Student Life Division, using the designated form.
If you find it difficult to handle the settlement process, you can ask for free public advising services at the following offices (Kotsu jikosodanjo):

 Central Traffic Accident-Related Advising Service Office: 029-233-5621
 Kennan Traffic Accident-Related Advising Service Office: 029-823-1123
 Kensei Traffic Accident-Related Advising Service Office: 0294-24-9112
 Rokko Traffic Accident-Related Advising Service Office: 0291-33-6222

⑥ Scams
Many college students and young people are victimized in various forms of scams, such as pyramid schemes, romance tricks, and phishing. If you are involved in a pyramid scheme, you may even cause harm on your friends before knowing it, and eventually lose them.
In case you are victimized, consult one of the following public advising agents as soon as possible.

METI Consumer Advising Center: 03-3501-4657
Ibaraki Prefectural Consumer Life Center (Central Office): 029-225-6445
Ibaraki Prefectural Consumer Life Center (Tsuchiura Office): 029-822-8511

⑦Drug Abuse
In recent years, more and more cases of drug abuse have been reported which involve marihuana, cocaine, psychoactive drugs, as well as stimulant and thinner. Among drug users are female and young, and many college students have been arrested for the possession of marihuana. 68% of marihuana users, and 74.1% who use MDMA and similar tablet-shaped drugs, are reported to be minors and young in their twenties. Illegal drugs affect your mind, and often are addictive. Do not ever use illegal drugs - Just trying them may destroy your entire life.

(9-2) Living Expenses

 The average monthly living expenses of students in the area of Ibaraki are outlined below.
○ Food: 35,000 to 40,000 yen
○ Housing: 20,000 to 40,000 yen
○ Electricity, heating & water: 8,000 to 10,000 yen
○ Studies (books, etc.): 12,000 to 15,000 yen
○ Other expenses: 20,000 to 40,000 yen
Total: 95,000 to 145,000 yen

(9-3) Climate

 Japan has four distinct seasons. In Ibaraki Prefecture where our university is located, summer (June to August) is hot and humid. It rains a lot during the rainy season (June and July) and in midsummer (August) the temperature sometime goes up to 35 degrees centigrade.
In winter (December and January) the temperature goes down to 0 to 10 degrees centigrade and at night it goes below the freezing point. On the whole Ibaraki has a mild climate.

(9-4) Emergency Telephone Numbers

 When the following emergencies occur, contact the relevant number below as well as the Overseas Student Section of your college or the Global Education Center (Phone 029-228-8056).

○ In case of crime or traffic accident:

Tell them whether it is a theft or traffic accident. Give your name, address and the location of the incident.

○ In case of fire or emergency medical care needed:

Tell them whether it is a firefighting or an ambulance that is needed. Give your name, address and the location of the incident.

(9-5) Telephones

① Installation of Telephone
To have a telephone installed in your room, call “116” or sine up online. You will be requested your alien registration or resident card.
To use cellular phones, go to cellular phone company agencies for application.
You should notify the Global Education Center or the Overseas Student Section of your college when you get a telephone or your number changes.

② Domestic Calls
NTT is widely used for calls within Japan and some companies offer services for long-distance calls. Discounts are available according to areas and time. Call the following numbers for details.
KDDI: 0077-777
Soft Bank Telecom : 0088-221-221

③ International Calls
You can make international calls directly or through an operator.

○For operator-assisted calls:
Dial 0051 (KDDI) .

○For international direct calls:
The following three companies offer international direct dial service. Countries, areas and fees vary according to the company. Call the following numbers for details.
KDDI: 0057
Soft Bank Telecom: 0088-41
NTT Communications: 0120-506506
To call, dial the access number shown below, country code and telephone number.
KDDI: 001+010+country code+…
KDDI( (au) mobile phones ): 010+country code+…
Soft Bank Telecom: 0061+010+country code+…
Soft Bank Mobile (mobile phone) 010+country code+…
NTT Communications: 0033+country code+…

④ Public Telephones
Insert 10 yen, 100 yen or a telephone card to make a call. Telephone cards are available at kiosks and vending machines. You can make international calls at phones with “international telephone” signs. The calling procedure is the same as explained above.

(9-6) Mail

 Besides handling letter and parcels, post offices offer banking, insurance and other services. Post offices are generally open from 9am to 5pm, Monday to Friday, and are closed on weekends and holidays. However, there are one or more post offices that are open on weekends in each city or ward. For more information, please inquire at your local post office.
You can buy stamps and postcards at the post office or at any shops displaying the postal mark (〒).
Post boxes are located along roadsides with the postal mark displayed.

(9-7) Newspapers

 The Asahi, Mainichi, Yomiuri and Sankei are the newspapers of nationwide circulation with morning and evening issues. The leading economic newspaper is the Nihon KeizaiShinbun. English language dailies include International Herald Tribune and the Japan Times, etc. You can have a newspaper delivered to your home or apartment on a monthly basis contract (about 3,000 yen per month) or buy one at convenience stores.

(9-8) Banks

 Banks can be used for savings, sending money, paying public utility charges, etc. To open a personal account at a bank, you need to bring your seal (inkan) and Certificate of Alien Registration or Resident Cardwith you. Automatic payment of utility bills (for water, electricity, etc.) and rent, transfer of money and use of a cash card are possible through your bank account and they are very convenient. You need a bank account to receive a scholarship or Medical Expenses Assistance.
You can open an account at Japan Post Bank. Some scholarships require use of a Japan Post Bank account.

(9-9) Transportation

 It is convenient to use buses from near the university to go downtown or to the nearest station. The fare depends on the distance. Take the ticket when you get on the bus. Pay the fare showed on the electronic board in front when you get off. Ask the driver if you do not know which bus stop you want to get off at or you do not know the fare. You need a driver’s license to drive a car or motorcycle in Japan.
<Driving in Japan>
 You need a driver’s license to drive a car or motorcycle in Japan. If you have the license in your country, go to the police department. If you drive without the license and violate the rule, you will be punished according the Japanese traffic law. Drank-driving would lead to especially harsh consequences: you will be severely fined and jailed, as well as risking lives of yourself and others. Please drive safe following the rules and manners.
You have to join the voluntary insurance besides the compulsory automobile liability insurance when you buy a car or motorcycle. Please talk with your supervisor about buying it. Because it is taxed every year, it needs an inspection regularly (charge), it costs a parking fee every month and you cannot enter the campus by car.

(9-10) Waste Disposal

 In Japan, we have to sort garbage according to type, like burnable, non-burnable and recyclable resources, and then throw these away on the specified day and time. The specified garbage bags are available for a price. (You can buy garbage bags at supermarkets or convenience stores.)Rules differ according to the cities, towns and villages you live in.Follow the rules and keep your surroundings clean.
○ burnable garbage : kitchen waste, wastepaper, plastic, clothing, leather etc.
○ non-burnable garbage : ceramic, metal, canned spray, fluorescent light, cutlery, glass etc.
○ recyclable resources : newspaper, cardboard box, carton, other papers (bundle up them by a string)

(9-11) Electricity, Water, Gas, and TV (NHK)

 To have these services, you need to contract with respective agents and pay monthly fees. The agents are often designated by properties or areas, so you need to check with the landlord or concierge and complete necessary procedures when moving in.

10. Emergencies Services   In case you are an involved in an accident, crime or disaster, you are advised to act according to the following instructions.

(10-1) Police

 Calls can be made anywhere in Japan 24 hours a day. If there are injured people, the police will send an ambulance.

How to report to the police:
①Explain what has happened, whether you are reporting a traffic accident or a crime such as robbery.
②Report the location of the incident and the location from where you are calling or any prominent
landmarknearby.
③Give your name.

How to call the police from public telephones:
The call is toll free.
①Pick up the receiver.
②If there is a red emergency button on the telephone, press the button.
③(If there is no emergency button, dial the appropriate emergency number:
110 for the police
119 for the fire station (& ambulance center)

(10-2) Fire Department

 Calls can be made anywhere in Japan 24 hours a day.

How to report to the fire department:
①Since the fire department sends out both fire crews and ambulances, explain whether you are reporting
a fire or requesting an ambulance.
②Report the location from where you are calling or any prominent landmark nearby.
③Give your name.

Use of an ambulance:
In case of sudden illness or serious injury, dial 119 to request an ambulance. Ambulances are available 24 hours a day and are free of charge. However, as medical treatment is not free of charge, have your Certificate of Alien Registration, Resident Card or passport, your National Insurance Certificate and some cash ready by the time an ambulance arrives.
The ambulance will have on its red emergency light and its siren as it approaches your area. When you hear the siren, go outside and wave your arms to guide the emergency personnel.
Ambulances are available only if urgent medical treatment is necessary. For injuries and illnesses that are not serious, use a car or taxi to go to the nearest hospital.

(10-3) Fire Prevention

 As most Japanese houses are made of flammable materials, great precaution must be taken against fire. Especially when you go out or go to bed, you have to check heating appliances, cigarette butts, gas fittings, etc., and keep the following in mind. You are recommended to join fire insurance for an emergency.
① Turn off the gas at the stopcock.
② Switch off electric appliances such as electric lamps, stove, iron and heaters after use.
③ Make sure cigarettes are extinguished and put the butts in an ashtray.
④ Turn off the flame in your kerosene stove after use. Take care not to knock over the kerosene stove, and check for leaks.

If a fire breaks out:
If a fire breaks out, dial 119. Also, alert your neighbors and ask for assistance. While initial fire fighting measures are important, once the fire spreads to the ceiling, it is extremely dangerous. Take care not to become so intent on extinguishing the fire that the flames block your escape route.
If cooking oil in a pan catches fire, do not use water to put it out. Use a fire extinguisher or cover the flames with a large, wet bed sheet.
Because smoke contains toxic fumes, stay as low as possible and cover your mouth with a wet towel.

(10-4) Earthquakes  [Be prepared for earthquakes:]

 Earthquakes are frequent in Japan, but many of them are small. However, if a large earthquake strikes, such disasters as falling buildings and fires may also occur. In general, everyday preparedness is important to minimize damage, should disaster strike.
① Secure such furniture as dressers and bookshelves with metal braces so that things do not fall over. Do not place heavy or hard objects on high shelves.
② Keep a fire extinguisher handy.
③ Keep emergency supplies (such as medical provisions, daily supplies and valuables) accessible, so that these items can be taken with you when you need to evacuate quickly. Keep your passport, Certificate of Alien Registration or Resident Card, National Health Insurance Certificate, etc., in a handy location as well.
④ Take the time to participate in local disaster prevention drills.
⑤Make sure all family members know where to gather or how to get in touch with each other in case of separation in all the confusion.

[If an earthquake strikes:]
Severe shaking during an earthquake lasts about 1 to 2 minutes. Aftershocks are usually weaker than the first quake.
① Take cover under something sturdy, such as a table or a desk.
② Turn off all gas and electric appliances.
③ Open doors and windows to secure an exit. Do not rush outside, as there is danger of falling objects,  such as signboards.
④ Listen to the radio for correct information. Do not act upon hearsay.
⑤ Talk to your neighbors, and help each other.
⑥ Do not walk near walls or pillars outside as these may fall over.
⑦Be sure to inform Ibaraki University and your embassy if you have to evacuate to a safe place as a result of a major earthquake.

11. Procedures for Residing in and Re-entering Japan

(11-1) Resident Card

① Issue of a resident card
Besides having a seal of landing verification stamped in their passports, residents will be issued a resident card. A resident card will be issued only at Narita, Haneda, Chubu, and Kansai Airports. Those who did not receive a resident card at a port of entry have to go the municipal office

② Procedure at a municipal office
Those who have received a resident card at a port of entry have to go the municipal office where they live with their resident card, and notify the Ministry of Justice where they live within 14 days of finding a place to settle down and a resident who has changed his/her place of residence is asked to bring his/her resident card to the municipal office of his/her new residence and notify the Ministry of Justice of the new residence within 14 days of moving to the new residence.

③ Procedure at a Regional Immigration Office
In case you change your item other than the place of residence, be sure to notify the Ministry of Justice of the change at a Regional Immigration Office within 14days of the change.
・ Notification of a change of name, date of birth, gender, or nationality/region
・ Application for updating the validity period of the resident card
・ Application for re-issuance of a resident card
・ Notification concerning the organization to which the applicant be longs, or the spouse

④ Carrying your resident card
After your resident card issued, you are required to carry it with you at all times and to present it to immigration officers, police and other officials upon request.

(11-2) Extension of Period of Stay

 The authorized period of stay on a student visa is four years and three monthsmaximum. If you wish to continue your studies for more than two years, you must apply for an extension.
To apply for an extension, you need to go to the Immigration Office of the Ministry of Justice. Application is accepted from 3 months prior to the expiration.
The following is a list of the necessary papers and charges:

1. Application for Extension of Period of Stay(available at the Immigration office, or Global Education Center)
2. Passport
3. Resident Card or an alien registration certificate deemed to be equivalent to the resident card
4. Certificate of enrollment(zaigaku-shomeisho)
5. Documentation showing proof of ability to pay living expenses(copy of Certificate of scholarship award, bank book, etc)
6. Transcript(seiseki-shomeisho)
7. Fee: 4,000 yen
8. ID photo taken within the last three months(4cm×3cm). Put your name on the back side of the photo and paste to the section for photo in application form.

(11-3) Temporary Leave and Re-entry

 When you visit your home country during your vacation or travel outside Japan, you must get your faculty advisor’s permission and register your leave of absence with the Overseas Student Section of your college.
Foreign nationals in possession of a valid passport and resident card who will be reentering Japan within 1 year of their departure to continue their activities in Japan will, in principle, not be required to apply for a re-entry permit. (This is called a special re-entry permit.)
If your period of stay expires within 1 year after your departure, please ensure that you re-enter Japan before the expiration of your period of stay.
As soon as you return to Japan, report to the Overseas Student Section of your college.

※Please show your resident card when your departure.

(11-4) Part-time Work and Other Activities outside Designated Residency Status

 Overseas students are granted residency status for studying, so your activities in Japan are limited to those directly related to your studies. You cannot, in principle, pursue activities of other kinds.
Therefore if you are obliged to take a part-time job due to urgent reasons, you must first obtain permission for activities other than those designated under your residency status from the Immigration Office. If you fail to follow the required procedures, you will be penalized and may be deported.
You can apply for this permission any time, as well as when you apply for an extension of your period of stay. With this permission, you can legally engage in such activities. If you wish to find a part-time job, however, be sure to consult your faculty advisor, have his/her consent, and limit your job so that it does not interfere with your studies. We encourage you to start your part-time job only after becoming accustomed to studies and daily life.
Part-time job information can be obtained at the Student Life Division, Student Affairs Department on the Mito Campus, and at the Overseas Student Section on the Hitachi and Ami Campuses.
Refer to pages [88]and [89] for the location of the Immigration Offices.
The following is a list of the necessary papers. No fee is necessary.
1. Application form (available at the Immigration Office)*
2. Passport
3. Certificate of Alien Registration
4. Student ID

[Maximum hours to be allocated for activities other than those designated under your residency status]
Regular Students: 28 hours per week (8 hours a day during vacations)
Research Students, etc.: 28 hours per week (8 hours a day during vacations)
[NOTE] An application must be made to upgrade a permit for 14 hours of part-time work per week (Research students / Audit students), to 28 hours per week.

*You can download this form from the website of the Immigration Bureau.
URL: http://www.immi-moj.go.jp/
Guide map for Tokyo Regional Immigration Bureau.
Guide map for Mito Branch Office.

12. Services Provided to Overseas Students after their Return

(12-1) Information for former students

 The Global Education Center provides former overseas students with news on the University. To use this service, sign up with your e-mail account as instructed in (2-9).

13. Other Information

(13-1) List of Location of Colleges and Institutes at Ibaraki University

Colleges and institutes Address Telephone Fax

(Mito Campus)
Administration Bureau
College of Humanities
College of Education
Affiliated Kindergarten
Affiliated Elementary School
Affiliated Junior High School
Center for General Education Practice
College of Science
University Library
University Education Center
Admission Center
Center for Instrumental Analysis
Center for Education and Research
 in Lifelong Learning
Global Education Center
Institute of Integrated Regional
 Researches
Institute of Global Change
 Adaptation
Frontier Research Center For Applied Atomic Sciences
Job Placement Support Center
University Health Center
International House

 

 



2-1-1 Bunkyo, Mito, 310-8512

2-6-8 Sannomaru, Mito, 310-0011
2-6-8 Sannomaru, Mito, 310-0011
1-3-32 Bunkyo, Mito, 310-0056
 

 

 

 


2-1-1 Bunkyo, Mito, 310-8512

 

 

 

162-1Shirakata, Tokaimura,
Naka-gun,  319-1106
2-1-1 Bunkyo, Mito, 310-8512

977 Hori, Mito, 310-0903

 

029(228)8007
029(228)8104
029(228)8205
029(224)3708
029(221)2043
029(221)3379
029(228)8327

029(228)8334
029(228)8073
029(228)8414
029(228)8574
029(228)8334
029(228)8413

029(228)8593
029(228)8191

029(228)8787

029(287)7871

029(228)8797
029(228)8061
029(252)9851

 

029(228)8019
029(228)8199
029(228)8329
029(224)3725
029(227)2358
029(221)3387
029(228)8328

029(228)8409
029(228)8078
029(228)8498
029(228)8603
029(228)8409
029(228)8495

029(228)8594
029(228)8192

029(228)8787

029(287)7872

029(228)8569
029(228)8084

(Hitachinaka Campus)
Affiliated School for Children with Disabilities, College of Education

 

1955 Tsuda, Hitachinaka, 312-0032

 

029(274)6711

 

029(274)6714

(Hitachi Campus)
College of Engineering
Hitachi Branch of University
 Library
Organization for Creation of
  Collaboration and Innovation
Center for Information Technology

 

 

4-12-1 Nakanarusawa-cho,
Hitachi, 316-8511

 

0294(38)5004
0294(38)5012

0294(38)5003

0294(38)5014

 

0294(38)5280
0294(38)5245

0294(38)5240

0294(38)5158

(Ami Campus)
College of Agriculture
Ami Branch of University Library
Gene Research Center
Field Science Center

 

3-21-1 Chuou, Ami-machi, Inashiki-gun, 300-0393

4668-1 Ami, Ami-machi, Inashiki-gun, 300-0331

 

029(887)1261
029(888)8531
029(888)8742
029(888)8702

 

 

029(888)8525
029(888)8533
029(888)9175
029(888)8715

 


(Others)
Center for Water Environment
Studies
Izura Institute of Arts and Culture

Daigo Seminar House

 

1375 Oou, Itako, 311-2402

727-2 Izura, Ootsu-machi, Kitaibaraki, 319-1703
5653-10 Shimonomiya, Daigo, Kuji-gun, 319-3555

 

0299(66)6886

0293(46)0766

02957(2)0402

 

0299(67)5175

0293(46)0766

(13-2) Tokyo Regional Immigration Bureau

Address: 5-5-30 Kounan, Minato-ku, Tokyo
Telephone: 03-5796-7111
Access:
①Take the “Shinagawa Futo Circle” bus from the Konan (East) exit of JR Shinagawa Station, and get off at “Tokyo Regional Immigration Bureau”.
②15 minutes walk from Tennozuairu Station on Tokyo Monorail or Rinkai Line.

(From the website of the Immigration Bureau of Japan〉

(13-3) Mito Branch Office of the Tokyo Regional Immigration Bureau

Address: 1st floor, Dai-3 Prince Building, 2-9-12 Jonan, Mito, Ibaraki
Telephone: 029-300-3601
Access: 5 minutes walk from the South exit of Mito Station (JR Joban Line).
As there are not enough parking spaces at the office, visitors are asked to use public transportation when visiting.
Office Hours : 9:00 am to 12:00 pm, 13:00 pm to 16:00 pm
(closed on Saturdays, Sundays and National Holidays)


〈From the website of the Immigration Bureau of Japan〉

(13-4) City Hall・Town Office

①【Mito City Hall】
Some departments will move to Sannomaru temporary city hall as below from January 4th 2012. Please check before you visit.
1-4-1 Chuou, Mito, Ibaraki
Tel 029-224-1111
Access: 10minutes walk from the South exit of Mito Station (JR Joban Line).
Office Hours : 8:30 am to 17:15 pm
(closed on Saturdays and Sundays, National Holidays, the year-end and New Year periods)

〈From the website of the Mito City Hall〉

④ 【SannomaruRinjiChosha】※Temporary City Hall
1-5-48 Sannomaru, Mito, Ibaraki
Tel 029-224-1111
Access: 10minutes walk from the North exit of Mito Station (JR Joban Line).
Office Hours : 8:30 am to 17:15 pm
(closed on Saturdays and Sundays, National Holidays, the year-end and New Year periods)

②【Hitachi City Hall】
1-1-1 Sukegawa-cho, Hitachi, Ibaraki
Tel 0294-22-3111
Access : 20minutes walk from Hitachi Station (JR Joban Line).

Office Hours : 8:30 am to 17:15 pm
(closed on Saturdays and Sundays, National Holidays, the year-end and New Year periods)

③【Ami Town Office】
1-1-1 Chuou, Ami-machi, Inashiki-gun, Ibaraki
Tel 029-888-1111
Access 20 minutes by bus from Tsuchiura Station (JR Joban Line).
7 minutes walk from Ami Campus.

Office Hours : 8:30 am to 17:15 pm
(closed on Saturdays and Sundays, National Holidays, the year-end and New Year periods)

(13-5) Checklists after Arriving in Japan

Housing
□ Apply for International House / University Dormitory, or contract a private apartment.
Learn how to pay the rent and other fees in a timely fashion.
□ Apply for using water, electricity, and gas.
Learn how to pay monthly bills; automatic bank payment is usually the most convenient option.
□ Learn how to dispose of household garbage in your area; you need to purchase designated garbage disposal bags at local supermarkets, convenience stores, etc.

Municipal Office
□Notification (Change) of place of residence. (Refer to page [76])
□ Enroll in the National Health Insurance. (Refer to page [61])

Bank
□ Open an account. (Refer to page [71])

University
□ Finish enrollment procedures.
□ Attend the guidance for International Students (expected to be held in mid April).
□ Submitacertificate of residence.(住民票)
□ Submit an International Student Card.
□ Subscribe to the mailing list for overseas students.

(13-6) Checklists before Leaving Japan

University
□ Notify your faculty advisor of your departure date.
□ Confirm the necessary procedures for leaving at the Global Education Center or your college.
□ Apply for the issue of academic transcripts and other necessary documents well in advance.

Housing
□ Contact the landlord at least one month in advance and make necessary arrangements for terminating the rental, including settlement of any remaining rent and fees.
□ Make necessary arrangements for terminating water, electricity and gas services.
□ Make necessary arrangements for terminating landline and mobile telephone services. Payment will be adjusted the following month, so you may need to ask a friend to clear your account.
□ Make necessary arrangements for internet service.

Municipal Office
□ Apply for a notification of moving out (your address changes) with your passport and resident card.
□ Return your National Health Insurance Certificate and settle your account(Make it with a notification of moving out at the same time), otherwise you will be charged after leaving.

Bank
□ Close your account. If you need to leave it open for the last payment of bills, you may need to ask a friend to close it for you.

Airport
□ Return your Certificate of Alien Registration or resident cardon your departure.

(13-7) Checklists for those who are going to Hitachi or Ami

Municipal Office
□ Apply for a notification of moving out (your address changes) with your passport and resident card.
□ Return your National Health Insurance Certificate at Mito City Hall or destroy it.
□ Apply for a notification of moving in at Hitachi City Hall or Ami Town Office within 14 days of the day of moving out from where you used to live.
□ Enroll in a new National Health Insurance System at Hitachi or Ami City Hall.

Post Office
□ Submit a change of address notice.

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