How to Apply for Our Exchange Program

How to Apply for Our Exchange Program

If you are studying at one of Ibaraki University's partner universities, you can contact the office of international studies (or its equivalent) at your home institution, and they will be able to supply information about how to apply to Ibaraki University as an exchange student.
Your application must be submitted through the office of international studies at your home institution. Ibaraki University does not accept applications from individual students.

Appling for Our Exchange Program

Exchange Period	April-August 2027 April 2027-February 2028	September 2027-February 2028 September 2027-August 2028
Nomination Deadline	October 16, 2026/td>	February 12, 2027
Application Deadline	October 30, 2026	February 26, 2027
Acceptance Notice	Mid-December	Mid-June
Eligibility	Applicants must meet all of the following conditions (1) Are full-time undergraduate/graduate students at the home institution (2) Demonstrate excellent academic performance and personal integrity (3) Do not intend to obtain a degree at Ibaraki University (4) Have a clear purpose and plan for studying abroad with the aim of benefiting from studying in Japan (5) Registered as full-time students at the partner university during the period of study in Japan, and will return to the home university for remaining courses and graduation after completing studies at Ibaraki University

Application forms and documents		Format
Nominations from your institution
1	(Form 1) “Nomination of the Applicants for IU Exchange Program”	PDF
Application document for each nominee (per applicant)
2	(Form 2) “Application Form for IU Exchange Program”*The document has been updated	Excel ⁄ PDF
3	(Form 3) “Study plan in Japan”	Word ⁄ PDF
4	(Form 4) “Health Certificate of an International Student for IU”	PDF
5	Certificate of Enrollment in English	PDF
6	Academic transcript	PDF
7	Photocopy of passport (page with face photo and information)	PDF ⁄ JPEG
8	Face photograph image data (JPG/PNG) *To be used for student ID card. ・Photo of applicant only ・Has the required dimensions ・Subject is facing forward and not wearing a hat ・Nothing in the background (including shadows) ・Photo is clear ・Photo must be taken within three months of the date of submission 【Reference: Immigration Services Agency of Japan web page】	JPEG ⁄ PNG
9	(If available) Copy of Japanese-Language Proficiency Test (JLPT) certification *N2 level or higher is necessary for Program II applicants	PDF
For the documents required to apply for a CoE to obtain a visa, please refer to section "Student visa".

Notes

The number of applicants should be no more than that stated in the agreement. Japanese or English translation of the materials is necessary in the case that they are written in another language. Any material in another language must be submitted along with a Japanese or English translation. All forms must be filled out completely and correctly, in block letters. Typed text is preferred, except for the signature. Insufficient or late materials cannot be accepted. In the course of the application procedure, additional supporting documents may be required. Generally, coordinators of respective universities arrange and send all application documents and forms by email. However, if the coordinator allows, we will also accept materials, except Form 1, directly from an officially nominated applicant. All materials should be submitted as electronic data attached to an email. Please password protect the materials if necessary. There is no need to send the original files by post. ・For application document #2 (Form 2), please send both a scanned copy with signature and the excel file. ・For application document #6, you may be asked at a later date to send the original documents or additional supporting documents, pursuant to a request by the Immigration Services Agency of Japan. Submitted materials will not be returned to applicants.

   

Student visa

A CoE is required to apply for a visa. To apply for a CoE, please upload the required documents and submit your application via the following URL.
Applications must be submitted by the deadline for document submissions for each semester.
🔗Login URL：https://v4.coe-service.cloud/application/organization-select?slug=ibaraki
🔑Password：IUCoE

Required Documents for Application:
①Photo (40mm x 30mm)
②Passport copy
③Passport copy（A page where you can check your most recent immigration history）
④Documents for financial support(Supporting documents that funds are available for tuition and the living expense during the whole period of study abroad)
1. The latest certificate of your own bank balance (That of Investment or Stock are unacceptable)
2. Scholarship award letter (Showing monthly amount and the payment period including the whole period of stay in Japan)
3. [Designated Format] Letter of Financial Support (With financial supporter's signature)
※This form can be downloaded after logging in to the provided URL, or Download the Agreement for Defraying Expenses from the URL below.
https://campussupport.co.jp/pdf/form6_letter_of_financial_support.pdf
4. Certificate of Employment or Proof of Occupation (Required if someone other than the applicant is providing financial support and has income)
5. Other necessary financial support documents
⑤Certificate of language proficiency(If you have)
⑥Tuberculosis Clearance Certificate(Students of Filipino, Nepalese or Vietnamese nationality only)

※All documents must be in Japanese or English. If any document is in another language, a Japanese or English translation must be attached.

A guide to Japanese visas (Ministry of Foreign Affairs of Japan)
https://www.mofa.go.jp/mofaj/toko/visa/

★Once your status of residence is confirmed, we will send you a “Letter of Acceptance (LoA)” and “Certificate of Eligibility (CoE)” issued by the Immigration Service Agency of Japan, both necessary to apply for a student visa.